Last updated: May 24th, 2019
We may change the provisions of this Policy at any time and will indicate when changes have been made by revising the date at the top of this Policy. Your use of the Services, or any portion thereof, following the posting of such changes shall constitute your consent to such changes. We encourage you to review the Policy whenever you access the Services to make sure that you understand our information collection, use and disclosure practices. If we make material changes to this policy, we will provide you with additional notice of such changes and request your affirmative consent before using or sharing previously collected information in a materially different way.
Protecting your intellectual property
We do not sell, trade, exchange or otherwise make available any personally identifiable information to any other team or organization.
Scope of processing of personal data
We generally only process our users' personal data if we require this data to offer you the full functionality of our website, or if the information is required for access to our services. Users' personal data is usually only processed once the user provides their consent. The exception to this rule applies in cases in which it is not possible to obtain prior consent for practical reasons and the processing of this data without permission is permitted by law.
Legal basis for processing personal data
Article 6, section 1, item a) of the EU General Data Processing Regulation (GDPR) serves as the legal basis for processing personal data in cases where the user has provided permission for us to do so. In cases where processing personal data is necessary for the performance of a contract that the user in question has signed, article 6, section 1, item b) of the GDPR applies. This also applies for processing procedures that are required for the performance of pre-contractual measures. If the processing of personal data is required for the fulfilment of legal obligations that our company is subject to, article 6, section 1, item c) of the GDPR applies. For cases in which the vital interests of the person concerned, or those of another natural person, make it necessary to process personal data, article 6, section 1, item d) of the GDPR applies. If the processing of personal data is necessary to safeguard the interests of our company or a third party, and the interest, fundamental rights and freedoms of the data subject do not outweigh these interests, article 6, section 1, item f) of the GDPR applies as the legal basis for processing data.
Erasure of data and duration of data storage
The personal data of the person concerned is deleted or blocked as soon as the data has served its purpose. Data may be stored beyond this period if provisions are made to this effect by European and national legislators in regulations, laws or other legal texts in accordance with the union law that the data controller is subject to. The data will also be deleted or blocked if the storage period specified in these regulations expires, unless the storage of this data for a longer period is required for the conclusion of a contract or the fulfilment of contractual obligations.
Login via Google
You sign up for our service with your Google account. You are forwarded by a link to the website from Google (Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA), where you can log in with your Google login credentials.
Login via Google is used to make your login to our product as convenient as possible.
When you sign in using your Google account, your Google profile will be linked to our service. Please note that we have no influence on the processing of data by Google.
The only information that we use from Google is the following: Name, surname, the URL of your profile photo and email address
Third-Party Service Integration
When logging in for the first time, you will have to grant Ultradox access to your Google Drive. The credentials to access these services on your behalf are stored in the datastore.
Ultradox requires full access to your Google Drive in order to provide the service. Full access is required so that Ultradox can open and create files on your Google Drive containing your automations as well as copying examples to your Google Drive.
Our Service allows provides building blocks to connect to various online third-party services ("Third-Party Services"). In order to take advantage of this feature, you may need to authenticate, register for or log into Third-Party Services through the Service or on the websites of their respective providers. When you log in to Third-Party Services through the Service, we will collect relevant information necessary to enable the Service to access that Third-Party Service and your data and content contained within that Third-Party Service ("Login Credentials"). We store your Login Credentials to enable the use of the Third-Party Service.
Whenever you use building blocks in your automation that require access to additional services for the first time you will be prompted to grant Ultradox access to these services.
You can choose the scope of the data that you want to access.
You can revoke the permissions at any time from the account dialog in the Ultradox editor.
No data from authorized services will be stored in the data store when merging documents
No data will be logged on our servers unless you explicitly enable logging for your account.
Logging can greatly help us to track down any issues that you may encounter while building or running your automations.
Description and scope of data processing
Duration of storage/revocation and deletion options
Cookies are stored on the user's computer before being transferred to our website. Users therefore have full control over how cookies are used. By changing the settings in your internet browser, you can deactivate or limit the transmission of cookies. Stored cookies can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that certain functions will no longer be available.
Description and scope of data processing
During registration users are able to sign up for our free newsletter. When users subscribe to our newsletter, the data from the Google profile is sent to us.
- Name and Surname
- Email address
- The date and time of subscription
During the subscription process, the user is asked to provide their consent for their data to be processed. A link to this data protection declaration is also provided. None of the data processed as part of the subscription to our newsletter is shared with third parties. The data is used exclusively for the purpose of sending you our newsletter.
Revocation and deletion options
Users can unsubscribe from our newsletter at any time. A link is provided in each newsletter that users can click on to unsubscribe Users can also unsubscribe by using the privacy dashboard of our products. The option is also provided to revoke permission for the storage of any personal data collected during the subscription process.
Web analytics using Google Analytics
Questions and Feedback
If you have any comments on this page, feel free to add suggestions right to the Google document that we are using to create this site.
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Last Updated: 04.11.19